A poster presentation is a bulletin board organized so research data, plans or case studies stand for themselves. It is a technical paper displayed graphically, giving the reader research objectives, experimental methods, materials, results and conclusions. The author(s) provides the discussion. Posters optimize one-to-one communication and provide the opportunity for discussing topics of mutual interest.
Before the Conference
Access the conference Speaker Portal:
- Confirm your participation
- Upload a professional headshot
- Add professional biography
- Upload PDF version of Poster for the conference proceedings
- Sign electronic Creative Commons for or Complete the AWWA Creative Commons Form (PDF) by the deadline indicated on your acceptance notification.
- Register for the conference
Technical Details
- Title banner - A title banner should be 4-foot-long and high enough to contain the title of the poster, author(s) and employer(s).
- All Poster Boards are approximately 4 ft high by 8 ft (96 inches) wide, covered in cloth which can be either blue/gray or brown in color, depending on what is available at the convention center or hotel.
- Poster Units- Each piece of paper, graph, photograph, etc., on the poster board is defined as a poster unit. Your audience must be able to see your material from a distance of 6 ft. The following rules govern design of Poster Units The minimum size unit should be 8 1/2 x 11 in. Larger sizes may be used, but consistency is encouraged.
- Lettering should be a minimum of 0.4 in. Please print; do not use cursive.
- Graphs and figures should be drawn with a minimum width of 1 mm.
- Use photos that are 4 x 6 in. or larger.
- To aid the reader, a clearly and concisely stated objective section is necessary. This can be followed by an experimental section. The results should be the major portion of the poster with the conclusions, stated briefly following the results.
Organization
A poster should be able to extract the essence of your work by viewing the poster during the period when it is unattended. This goal may be achieved by the use of one or more of the following:
- Organize the poster units in an orderly fashion for a logical flow top to bottom or left to right.
- Number the units in the order you want them viewed or use connecting lines to guide the reader.
- Block and subtitle the parts of your poster as you would a paper.
- Lay out your poster before coming to the conference and have it critiqued by a colleague.
- Have handouts, supplementary texts or abstracts available.
Proceedings & Workshop Material
Presentations at the conference will be made available by AWWA in the conference proceedings. Presenters whose manuscript are submitted and appear in the conference proceedings will receive a complimentary copy via email. Format Manuscripts and PowerPoints submitted for the conference proceedings are not edited and will appear exactly as submitted. Therefore, it is important that you adhere to the following guidelines.
Please note: Having speaker notes in your PowerPoint and leaving your presentation in “speak” mode will cause speaker notes to appear in the conference proceedings. We recommend you provide AWWA with a PDF file of your work specifically for the conference proceedings.
- Do not make a title page.
- Begin the manuscript by centering the title of the paper, author’s name, title, company name and city.
- The company should be that of the author's affiliation at the time the manuscript is submitted.
- Work performed under previous auspices should be stated in the acknowledgment.
- If the manuscript is co-authored, double space between each name.
- Manuscripts must be single-spaced with double spaces between paragraphs.
- There are no specific margins required.
- All files should be submitted in Microsoft Office format (Word, PowerPoint, Excel, etc.) or an unlocked PDF file.
- The font used is the choice of the submitter and must be 11 or 12 point.
- The preferable choice of fonts include Arial, Times Roman or Helvetica.
- Number each page of the manuscript. Numbering pages will help in citing the paper and page number in future references.
- If you are submitting more than one manuscript, be sure to submit two separate files.
- Attachments can only be named with one file extension.
- If writing an actual manuscript, begin with a brief abstract.
- Text should be written in the third person (e.g., "The author believes...").
- Because conference proceedings are read internationally, do not refer to "our country" or "our solutions" and specify U.S., Canada, etc.
- Length of a manuscript is limited to 20 pages of text, including the abstract, tables, figures, etc.; this file can be zipped
Illustrations All figures, tables, graphics, etc., should be embedded within the text in which they are referred to (not linked). Anything that is submitted in color will remain in color on the finished product.
Proceeding Requirements
If you have been selected to present for a conference, AWWA requests that you submit your manuscript and/or presentation for the conference proceedings and completed Creative Commons form unless the conference is a no paper/no podium event. Refer to the Abstract Submittal Requirements for these events. You will be notified by AWWA Education Services of the deadline for conference materials. This deadline is usually about two months prior to the conference, but check with Education Services if you haven’t seen anything by then.
Specialty Conferences
Presentations at the conference will be made available by AWWA in the conference proceedings. Access to the proceedings will be made through a URL link that will be emailed to all qualifying recipients. Presenters whose manuscript are submitted and appear in the conference proceedings will receive a complimentary copy.
Format
Manuscripts and PowerPoints submitted for the conference proceedings are not edited and will appear exactly as submitted. Therefore, it is important that you adhere to the following guidelines: Please note:Having speaker notes in your PowerPoint and leaving your presentation in “speak” mode will cause speaker notes to appear in the conference proceedings. We recommend you provide AWWA with a PDF file of your work specifically for the conference proceedings.
- Do not make a title page.
- Begin the manuscript by centering the title of the paper, author’s name, title, company name and city.
- The company should be that of the author's affiliation at the time the manuscript is submitted.
- Work performed under previous auspices should be stated in the acknowledgement.
- If the manuscript is co-authored, double space between each name.
- Manuscripts must be single-spaced with double spaces between paragraphs.
- There are no specific margins required.
- All files should be submitted in Microsoft Office format (Word, PowerPoint, Excel, etc.) or in an unlocked PDF file.
- The font used is the choice of the submitter and must be 11 or 12 point.
- The preferable choice of fonts are Arial, Times Roman or Helvetica.
- Number each page of the manuscript. Numbering pages will help in citing the paper and page number in future references.
- If you are submitting more than one manuscript, be sure to submit two separate files.
- Attachments can only be named with one file extension.
Text
- If writing an actual manuscript, begin with a brief abstract.
- Text should be written in the third person (e.g., "The author believes...").
- Because conference proceedings are read internationally, do not refer to "our country" or "our solutions" and specify U.S., Canada, etc.
- Length of a manuscript is limited to 20 pages of text, including the abstract, tables, figures, etc.; this file can be zipped.
Illustrations
All figures, tables, graphics, etc., should be embedded within the text in which they are referred to (not linked). Anything that is submitted in color will remain in color on the finished product.