Responsibilities and Deadlines


ACE Attendees

Thank you for participating in an AWWA conference! You join thousands of other AWWA members and water professionals by donating your time and energy to the cause of protecting public health through education and knowledge creation. Because of you, AWWA is the authoritative resource on safe water!

2018/2019 Deadlines

AMTA/AWWA Membrane Technology Conference & Exposition (MTC19)

The 2019 Membrane Technology Conference & Exposition taking place in New Orleans, Louisiana being held February 25 - March 1, 2019. 

Presenter Deadlines:

Creative Commons Due: Friday, September 28, 2018
Papers Due: Wednesday, December 12, 2018
Posters Due: Monday, January 21, 2019
PowerPoints Due: Monday, January 21, 2019

The MTC Presenter PowerPoint Template (PPTX) is available now for your use!

The volunteer MTC planning committee has developed an outstanding program. Accepted presenters and moderators should visit Presenter Resources for important deadlines and responsibilities. 

If you have any questions or concerns, please contact Education Services or call 800.926.7337

International Symposium on Waterborne Pathogens 2019

The 2019 International Symposium on Waterborne Pathogens taking place in Tampa, Florida being held April 29-30, 2019.

Presenter Deadlines:

Creative Commons Due: Friday, February 1, 2019 
PowerPoints Due: Wednesday, April 24, 2019

If you have any questions or concerns, please contact Education Services or call Alex at 303.347.6123.

 

Sustainable Water Management Conference (SWMC19)

The Sustainable Water Management Conference taking place in Tucson, Arizona being held March 31 - April 3, 2019.

Important Dates:
Presenter Accept/Decline Notifications - November 2018.
Creative Commons Forms due on Monday, December 31, 2018.
PowerPoint/Presentations must be uploaded by Tuesday, March 26, 2019.

The Sustainable 2019 Presenter PowerPoint Slide Standard Template (PPT) is available now for your use!

The Sustainable 2019 Presenter PowerPoint Slide Widescreen Template (PPT) is available for your use!

Access the Sustainable Water Management Conference Speaker Portal here.


If you have any questions, please contact Education Services or call Alex at 303.347.6123.

 

The Utility Management Conference

The Utility Management Conference is taking place March 5-8, 2019 in Nashville, Tennessee.

Creative Commons Forms are due Friday, November 8, 2018.

The UMC Presenter PowerPoint Template (PPTX) is available now for your use!

If you have any questions or need anything please contact Education Services or call 800.926.7337.

Water Infrastructure Conference & Exposition

The 2018 Water Infrastructure Conference in Atlanta, Georgia is taking place October 28-31, 2018.

Important Dates: 
Creative Commons Release Forms are due on Monday, July 23, 2018.

Presenter Resources: 

Access the WIC18 Speaker Portal

The WIC Presenter PowerPoint Slide Standard Template (PPTX) is available now for your use!

The WIC Presenter PowerPoint Slide Widescreen Template (PPTX) is available now for your use!

If you have any questions or concerns, please email Education Services or call 800.926.7337

 

Water Quality Technology Conference & Exposition (WQTC18)

The 2018 Water Quality Technology Conference® & Exposition is taking place in Toronto,Ontario, Canada, November 11 - 15, 2018.

Important Dates:
Presenter Accept/Decline Notifications - June 2018.
Creative Commons/Presenter Introduction Forms due on Tuesday, August 14, 2018.
Manuscripts due Friday, September 14, 2018

WQTC is a no paper–no podium conference. All presenters (except pre-conference workshops) are required to sign the copyright form and submit materials for the proceedings. Please note that all accepted abstracts may be published in the Journal AWWA and/or conference proceedings

Presenter Resources: 

Access the WQTC18 Speaker Portal

The WQTC Presenter PowerPoint Slide Standard Template (PPT) is available now for your use!

The WQTC Presenter PowerPoint Slide Widescreen Template (PPT) is available for your use!

If you have any questions or concerns, please email Educations Services or call Alex at 303.347.6123.

WQTC Awards

Student Award - Please review the award criteria for more information. Eligible students will be contacted in early September with additional details.

Best Poster Award - Please review the award criteria for more information. Eligible posters must be posted for display by 9:30 am on Monday, November 12, 2018 to be considered.

Please contact awards@awwa.org with any questions about the awards

Responsibilities

BEFORE THE CONFERENCE

Access the conference Speaker Portal

  • Confirm your participation
  • Upload professional headshot
  • Add professional biography
  • Upload presentation materials
  • Sign electronic Creative Commons For or Complete the AWWA Creative Commons Form (PDF) by the deadline indicated on your acceptance notification.
  • Register for the conference
  • Please bring a copy of your presentation along with you to the conference as a backup on a USB drive.

Notify staff if you have any special presentation requirements. Such as internet for streaming videos, laptop sound, microphone other than the podium microphone, etc.

ACE ONLY: AWWA utilizes a system called Presentation Management. You will receive an email with access information to upload your presentation

CHECKING-IN AT THE CONFERENCE

When you arrive at the conference site, please go directly to the Registration Desk. The knowledgeable staff can provide you with the following services:

  • Logbook Check-In (Mandatory for all presenters)
  • On-Site registration
  • Speaker ribbons
  • Directions to Presenter Ready Room (if applicable)

ACE ONLY: ALL Presenters Must Check-In at the Presenter Ready Room.

  • Arrive at the session room 30 minutes before the start of the session to check in with the session moderator.
  • Introduce yourself to the moderator

DURING THE SESSION

  • After the moderator introduces you, position yourself at the podium and begin your presentation. A laser pointer/slide advancer will be at the podium for you to use during your presentation.
  • In accordance with AWWA policy, we require that you refrain from overt to extensive commercialism during your presentation. Your company logo may only be on the first and last slide of your audio/visual presentation.
  • It is also requested that presenters conduct themselves in a professional manner when referring to other persons, companies or organizations in any part of their presentations.
  • Please define meanings of acronyms such as AWWA, EPA, SDWA, etc., in your oral presentation as well as your visuals for the benefit of all attendees.
  • Each presentation is 22-25 minutes in length (unless otherwise noted) with an additional 5-8 minutes for questions from the audience. The moderator will indicate to you how much time you have left with 5-minute and 2-minute warning cards. They will then indicate your time is up with a red card. Proceed with questions from the audience. When you have concluded, remove the microphone and return to your seat.

A poster presentation is a bulletin board organized so research data, plans or case studies stand for themselves. It is a technical paper displayed graphically, giving the reader research objectives, experimental methods, materials, results and conclusions. The author(s) provides the discussion. Posters optimize one-to-one communication and provide the opportunity for discussing topics of mutual interest.

BEFORE THE CONFERENCE

Access the conference Speaker Portal:

  • Confirm your participation
  • Upload professional headshot
  • Add professional biography
  • Upload PDF version of Poster for the conference proceedings
  • Sign electronic Creative Commons For or Complete the AWWA Creative Commons Form (PDF) by the deadline indicated on your acceptance notification.
  • Register for the conference

TECHNICAL DETAILS

Title banner - A title banner should be 4 foot long and high enough to contain the title of the poster, author(s) and employer(s).

  • All Poster Boards are approximately 4 ft high by 8 ft (96 inches) wide, covered in cloth which can be either blue/gray or brown in color, depending on what is available at the convention center or hotel.
  • Poster Units- Each piece of paper, graph, photograph, etc., on the poster board is defined as a poster unit. Your audience must be able to see your material from a distance of 6 ft.
  • The following rules govern design of Poster Units:
      • The minimum size unit should be 8 1/2 x 11 in. Larger sizes may be used, but consistency is encouraged.
      • Lettering should be a minimum of 0.4 in. Please print; do not use cursive.
      • Graphs and figures should be drawn with a minimum width of 1 mm.
      • Use photos that are 4 x 6 in. or larger.

POSTER CONTENT

To aid the reader, a clearly and concisely stated objective section is necessary. This can be followed by an experimental section. The results should be the major portion of the poster with the conclusions, stated briefly following the results.

ORGANIZATION

A poster should be able to extract the essence of your work by viewing the poster during the period when it is unattended. This goal may be achieved by the use of one or more of the following:

  • Organize the poster units in an orderly fashion for a logical flow top to bottom or left to right.
  • Number the units in the order you want them viewed or use connecting lines to guide the reader.
  • Block and subtitle the parts of your poster as you would a paper.
  • Lay out your poster before coming to the conference and have it critiqued by a colleague.
  • Have handouts, supplementary texts or abstracts available.

 

PRESENTER CONTACT INFORMATION

  • As a moderator, we recommend that you reach out to each presenter prior to the conference to see if they have any questions and/or needs prior to arriving on-site.
  • Moderators can download agendas and presenter information (contact information and bios) through the Speaker Portal by selecting the Moderator Report.

BEFORE SESSION STARTS

  • Arrive at your session room at least 30 minutes before the start of the session.
  • A room monitor (look for green ribbon on badge) will be assigned to the session to assist you (see Monitor Responsibilities) and will bring you the session materials.
  • Presenters will check in with you 30 minutes before their presentation.
  • Instruct the presenters where to sit at the head table, if one is available or in the front row.
  • Encourage attendees to sit in the front of the room or fill in the seating.
  • Read the session announcements.

DURING THE SESSION

  • Start the session on time. Do not change the order of the presentation or the times. If a cancellation or no show occurs, promote discussion, or as a last resort, declare a break.
  • Introduce yourself and committee affiliation.
  • Introduce each presenter before their presentation using the presenter biographies provided.
  • Presentations are 22-25 minutes long with 5-8 minutes for Q&A.
  • Repeat any questions asked by attendees, so all attendees can hear the question.

AFTER THE SESSION

  • At the end of the session, the room monitor will collect the materials from you and will return them to AWWA Staff.

IMPORTANT INFORMATION

  • AWWA will provide laptops for all sessions
  • AWWA recommends that you load all of the presentations onto one USB drive to avoid the steps of switching presenters.

SPECIALTY CONFERENCES:

Room Monitor Duties (PDF) for Specialty Conferences

ACE ONLY:

When you arrive at the ACE conference site, please go directly to the Presenter Ready/Local Host Room.  The Presenter Ready/Local Host Room provides conference participants with the following services:

  • Electronic Check-In (Mandatory for all presenters)
  • On-Site registration
  • A place for you to prepare for your presentation
  • Projector for use with laptops
  • Access to Presenter Management to upload or update your presentation
  • Speaker Ribbons
  • Room Monitor session bags
  • Knowledgeable staff who will answer questions and assist you in any way they can
  • Refreshments

Download checklist (PDF) for Annual Conference

 

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