Presenter Resources FAQ

ACE Poster Session 

We know you might have some questions, so please feel free to email Education Services if you can’t find answers to what you are looking for below.


I would like to present at a conference. How do I get started?

To begin, you'll need to find the conference that best suits your topic and audience. You can view the conferences accepting abstracts on our Call for Papers page.

I missed the deadline for the conference proceedings. Can I still submit my manuscript?

Please email Education Services; there is no definitive answer to this question.

I’m presenting a poster at the conference. What do I need to know?

A poster presentation is a bulletin board (except for ACE which is a MIS structure) organized so research data, plans or case studies stand for themselves. It is a technical paper displayed graphically, giving the reader research objectives, experimental methods, materials, results and conclusions. The author(s) provides the discussion. Posters optimize one-to-one communication and provide the opportunity for discussing topics of mutual interest.


Title banner – A title banner should be 4 ft long and high enough to contain the title of the poster, author(s) and employer(s).

    • All Poster Boards are approximately 4 ft high by 8 ft (96 inches) wide, covered in cloth which can be either blue/gray or brown in color, depending on what is available at the convention center or hotel.
    • Poster Units – Each piece of paper, graph, photograph, etc., on the poster board is defined as a poster unit. Your audience must be able to see your material from a distance of 6 ft.
    • The following rules govern design of Poster Units:
      • The minimum size unit should be 8½ x 11 in. Larger sizes may be used, but consistency is encouraged.
      • Lettering should be a minimum of 0.4 in. Please print; do not use cursive.
      • Graphs and figures should be drawn with a minimum width of 1 mm.
      • Use photos that are 4 x 6 in. or larger.


    To aid the reader, a clearly and concisely stated objective section is necessary. This can be followed by an experimental section. The results should be the major portion of the poster with the conclusions, stated briefly, following the results.


    A poster should be able to extract the essence of your work by viewing the poster during the period when it is unattended. This goal may be achieved by the use of one or more of the following:

      • Organize the poster units in an orderly fashion for a logical flow top to bottom or left to right.
      • Number the units in the order you want them viewed or use connecting lines to guide the reader.
      • Block and subtitle the parts of your poster as you would a paper.
      • Lay out your poster before coming to the conference and have it critiqued by a colleague.
      • Have handouts, supplementary texts or abstracts available.

      I cannot present at the conference but my colleague can take my place. What do I need to do?

      Contact Education Services and we will be more than happy to get your colleague up to speed on their responsibilities.

      What do I do when I arrive on-site at the conference?

      On-Site Participant Instructions (ACE ONLY)

      When you arrive at the ACE conference site, please go directly to the Speaker Ready Room. The Speaker Ready Room provides conference participants with the following services:

      • Electronic Check-In (Mandatory for all presenters)
      • On-Site registration
      • A place for you to prepare for your presentation
      • Projector for use with laptops
      • Access to Presenter Management to upload or update your presentation
      • Speaker ribbons
      • Room Monitor session bags
      • Knowledgeable staff who will answer questions and assist you in any way they can
      • Refreshments
      On-Site Participant Instructions (All events except ACE)
      When you arrive at the conference site, please go directly to the Registration Desk. The knowledgeable staff can provide you with the following services:
      • Logbook Check-In (Mandatory for all presenters)
      • On-Site registration
      • Speaker ribbons
      • Room Monitor session bags
      • Directions to the Speaker Lounge

      Who qualifies as a student?

      To qualify as a student an individual must be enrolled in at least nine (9) credit hours or the number of hours required by the institution for full-time status at an accredited educational institution. Proof of enrollment may be required upon application and each renewal.