Call for abstracts

Men and women at AWWA conference.

To participate in an AWWA conference, the first step is submitting an abstract to be considered for a presentation at the conference. There is no guarantee that the paper you submit will be chosen, but if your paper is well thought-out and pertinent to the subject matter of the conference, then your chances of being selected go up.

The Call for Abstracts form times out after 15 minutes. Make sure to fill out the form and submit before the times out.  You will receive a confirmation email from us when your abstract is received. If you do not receive a confirmation email, please contact us at Education Services 

View Open Calls for Abstracts and Submit

2019 Water Infrastructure Conference & Exposition

The Call for Abstracts for the Water Infrastructure Conference & Exposition taking place in St. Louis, Missouri, October 20- 23, 2019 is now open.  The call will close on Thursday, February 21, 2019 at 4:00 p.m. (MT)

Submit an Abstract

Call for Abstracts Flyer (PDF)

If you have any questions or concerns, please contact Education Services or call 800.926.7337 

2019 North American Water Loss

The Call for Abstracts for the North American Water Loss taking place in Nashville, Tennessee, December 3-5, 2019 will open shortly.  The call will close on Thursday, March 14, 2019 at 4:00 p.m. (MT)

Call for Abstracts Flyer (PDF)

If you have any questions or concerns, please contact Education Services or call 800.926.7337 

additional information

All submissions must comply with the following guidelines. Failure to observe these requirements may result in submission errors or rejection of the abstract during the review process.

  1. Complete your submission by the deadline
    Abstracts received after the deadline will not be considered. Submit early to avoid heavy traffic at the deadline.
  2. Do not submit an abstract on behalf of anyone other than yourself.
  3. No duplicate abstracts
    Abstracts with the same title and/or content submitted under different categories will not be permitted.
  4. Provide all required information
    The online submission form will be processed successfully only when data is provided in all fields marked “Required!”
  5. Comply with the abstract size limitation
    Abstract text may be no longer than 3,000 characters (including spaces and punctuation).
  6. Omit graphics, attachments, or other additional information
    Abstract submissions are limited to text only. The online submission form will accept only text in the Abstract field, and other submissions must comply with this requirement as well. No graphics, attachments or addenda will be considered.
  7. Student Qualification
    An individual enrolled in at least nine (9) credit hours or the number of hours required by the institution for full-time status at an accredited educational institution. Proof of enrollment may be required upon application and each renewal.
  8. Review submission confirmation messages
    A confirmation email will be sent out after the abstract is successfully submitted. If you have questions or problems with your submission, note the information in these messages and contact Education Services or call 303.347.6181 for assistance.
  9. The conference planning committee will select submitted abstracts for oral presentations, poster sessions, workshops and special topic sessions. 

Special Topic Sessions:

Special Topics Sessions are submitted by a facilitator. The facilitator organizes and plans the topic(s) and agenda for the session. These sessions can range from 1.5 hours up to 3 hours long.

As the facilitator, you are required to obtain and submit presentation length, presentation titles and presenter names during the submission process. If your Special Topic Session is accepted, each presenter will received an accepted notification. Please make sure to notify them prior to submitting them to present.

Pre-Conference Workshops (PCW):

Pre-Conference Workshops (PCW) are an additional cost to the attendee and submitted by a facilitator. The facilitator organizes the presenters, plants the topic(s) and outlines the agenda during the submission process. PCWs can be a half-day or a full-day. As the facilitator, please select which option you feel will works best for the pre-conference workshop. It is up to the planning committee to accept, decline or modify the submission.

As the facilitator you are required to outline presentation lengths, presentation title, presenter names during the submission process. If you PCW is accepted each presenter will receive an accepted notification. Please make sure you notify them prior to submitting them to present.

PCW Facilitators are required to provide materials for the electronic attendee notebook. These materials are due 3-4 weeks prior to the PCW date. These can consist of all the presenter biographies, presentations, articles, worksheets, etc. Note: PCW attendee notebook materials are not included in the conference proceedings.


For uniformity, the scale will be from 1 to 5 with the best abstracts rated 5. A rough guideline as to what constitutes a particular score is:

5 – A must-see for everyone and is a valuable abstract/presentation even for those that do not work in the particular area of study.
4 – A must-see for those that work in the same area.
3 – An average abstract/presentation that would hold the interest of those who work in the same area.
2 – A marginal abstract/presentation that would maintain the attention of only those that have vested interest in the particular work.
1 – A poorly constructed abstract/presentation that no one will want to see.

Rating considerations

Below are the detailed guidelines provided to those volunteers reviewing abstracts. Consideration is given to originality, work status, technical content, benefits and significance, and abstract quality. 

Quality of Abstract
  • What was the quality of work (good project design, appropriate applications, etc.)?
  • Does it fit with the conference theme (refer to the last page for the call-for-abstracts)?
  • The adequacy of an abstract is considered indicative of the quality of the final paper or poster and of the presentation at the conference.

Originality of Work
  • Is it a hot topic? Does it present new information? If not, was it presented in at a previous conference (okay but not great) or at a forum that would attract a different audience (minor)? The worst case is a literature review (no data).
  • Consider that the paper should deal with new concepts or novel applications of established concepts. It may describe substantial improvements of existing theories or present new data in support of extension of these theories. Comparative/supportive data should be included.

Usefulness of Work
  • Actual benefits and widespread applications should be reported. Is this an unusual case or typical of general applications?
  • Is the work useful to the water industry? Does it conclude anything new that otherwise would be ignored?
  • Consider if the abstract demonstrates concrete results with practical applications.

  • Is it a sales pitch with no co-author who could speak to real-life pros/cons on the practical application of the technology/process/method (large negative impact)?
  • Is there a local connection to the conference site (positive impact)?
  • Is the presenter a dynamic speaker? Or a poor speaker?