Call for abstracts

Men and women at AWWA conference.

To participate in an AWWA conference, the first step is submitting an abstract to be considered for a presentation at the conference. There is no guarantee that the paper you submit will be chosen, but if your paper is well thought-out and pertinent to the subject matter of the conference, then your chances of being selected go up.

The Call for Abstracts form times out after 15 minutes. Make sure to fill out the form and submit before the times out.  You will receive a confirmation email from us when your abstract is received. If you do not receive a confirmation email, please contact us at Education Services 

View Open Calls for Abstracts and Submit

2018 Water Quality Technology Conference® & Exposition


The WQTC call for abstracts is now open for our late-breaking, student poster session. A late-breaking poster session at the 2018 Water Quality Technology Conference and Exposition has been created to highlight cutting-edge research from students in the water sector. To be considered for this special session, submit an abstract by October 1, 2018. Space for this event is limited and only 20 submissions will be selected.

The Student Poster Session will be held on Sunday, November 11, 2018, from 4–6 pm and posters will be judged from 5-6 pm. Three posters will be selected to receive free registration for WQTC19!

Submit an Abstract

Call for Student Poster Abstracts Flyer (PDF)

If you have any questions or concerns, please contact Education Services or call Alex 303.347.6123

2019 Annual Conference & Exposition


AWWA is accepting abstracts for the ACE19 Special Topic Poster Session closes on October 12, 2018.

Submit your Abstract to

New research from field-, pilot- and bench-scale studies, case studies, literature reviews, policy analyses, and other projects is highly encouraged. Abstracts that describe work conducted by municipalities, consulting firms, universities, nonprofit organizations, government agencies, and other organizations are highly encouraged. 

Two underlying and interconnected themes for this session are “water” and “building systems”. If you have submitted your abstract earlier to this conference, but would also like it to be considered here, you are encouraged to submit. If you plan to submit to for the Young Professionals and University Forum call for abstracts, you are also welcome to submit. Questions about the submission process can be directed to Ms. Sierra Dontanville at

Special Topic Poster Session Call for Abstracts Flyer (PDF)

Young Professionals, Students and University Forum Call closes on September 11, 2018.

Submit your Abstracts

YP Call for Abstracts Flyer (PDF)

The Call for Abstracts for ACE19, taking place in Denver, Colorado June 9-12, 2019, is now closed.  

Call for Abstracts Flyer (PDF)

If you have any questions or concerns, please contact Education Services

additional information

All submissions must comply with the following guidelines. Failure to observe these requirements may result in submission errors or rejection of the abstract during the review process.

  1. Complete your submission by the deadline
    Abstracts received after the deadline will not be considered. Submit early to avoid heavy traffic at the deadline.
  2. Do not submit an abstract on behalf of anyone other than yourself.
  3. No duplicate abstracts
    Abstracts with the same title and/or content submitted under different categories will not be permitted.
  4. Provide all required information
    The online submission form will be processed successfully only when data is provided in all fields marked “Required!”
  5. Comply with the abstract size limitation
    Abstract text may be no longer than 3,000 characters (including spaces and punctuation).
  6. Omit graphics, attachments, or other additional information
    Abstract submissions are limited to text only. The online submission form will accept only text in the Abstract field, and other submissions must comply with this requirement as well. No graphics, attachments or addenda will be considered.
  7. Student Qualification
    An individual enrolled in at least nine (9) credit hours or the number of hours required by the institution for full-time status at an accredited educational institution. Proof of enrollment may be required upon application and each renewal.
  8. Review submission confirmation messages
    A confirmation email will be sent out after the abstract is successfully submitted. If you have questions or problems with your submission, note the information in these messages and contact Education Services or call 303.347.6181 for assistance.
  9. The conference planning committee will select submitted abstracts for oral presentations, poster sessions, workshops and special topic sessions. 

Special Topic Sessions:

Special Topics Sessions are submitted by a facilitator. The facilitator organizes and plans the topic(s) and agenda for the session. These sessions can range from 1.5 hours up to 3 hours long.

As the facilitator, you are required to obtain and submit presentation length, presentation titles and presenter names during the submission process. If your Special Topic Session is accepted, each presenter will received an accepted notification. Please make sure to notify them prior to submitting them to present.

Pre-Conference Workshops (PCW):

Pre-Conference Workshops (PCW) are an additional cost to the attendee and submitted by a facilitator. The facilitator organizes the presenters, plants the topic(s) and outlines the agenda during the submission process. PCWs can be a half-day or a full-day. As the facilitator, please select which option you feel will works best for the pre-conference workshop. It is up to the planning committee to accept, decline or modify the submission.

As the facilitator you are required to outline presentation lengths, presentation title, presenter names during the submission process. If you PCW is accepted each presenter will receive an accepted notification. Please make sure you notify them prior to submitting them to present.

PCW Facilitators are required to provide materials for the electronic attendee notebook. These materials are due 3-4 weeks prior to the PCW date. These can consist of all the presenter biographies, presentations, articles, worksheets, etc. Note: PCW attendee notebook materials are not included in the conference proceedings.


For uniformity, the scale will be from 1 to 5 with the best abstracts rated 5. A rough guideline as to what constitutes a particular score is:

5 – A must-see for everyone and is a valuable abstract/presentation even for those that do not work in the particular area of study.
4 – A must-see for those that work in the same area.
3 – An average abstract/presentation that would hold the interest of those who work in the same area.
2 – A marginal abstract/presentation that would maintain the attention of only those that have vested interest in the particular work.
1 – A poorly constructed abstract/presentation that no one will want to see.

Rating considerations

Below are the detailed guidelines provided to those volunteers reviewing abstracts. Consideration is given to originality, work status, technical content, benefits and significance, and abstract quality. 

Quality of Abstract
  • What was the quality of work (good project design, appropriate applications, etc.)?
  • Does it fit with the conference theme (refer to the last page for the call-for-abstracts)?
  • The adequacy of an abstract is considered indicative of the quality of the final paper or poster and of the presentation at the conference.

Originality of Work
  • Is it a hot topic? Does it present new information? If not, was it presented in at a previous conference (okay but not great) or at a forum that would attract a different audience (minor)? The worst case is a literature review (no data).
  • Consider that the paper should deal with new concepts or novel applications of established concepts. It may describe substantial improvements of existing theories or present new data in support of extension of these theories. Comparative/supportive data should be included.

Usefulness of Work
  • Actual benefits and widespread applications should be reported. Is this an unusual case or typical of general applications?
  • Is the work useful to the water industry? Does it conclude anything new that otherwise would be ignored?
  • Consider if the abstract demonstrates concrete results with practical applications.

  • Is it a sales pitch with no co-author who could speak to real-life pros/cons on the practical application of the technology/process/method (large negative impact)?
  • Is there a local connection to the conference site (positive impact)?
  • Is the presenter a dynamic speaker? Or a poor speaker?