To Protect Public Health, AWWA Has Cancelled ACE20 in Orlando

Protecting public health is AWWA’s first core principle. With the coronavirus pandemic still unfolding, leading health authorities are asking people to avoid travel and to practice social distancing. It’s uncertain when these guidelines might change. With the conference date quickly approaching, it is hard to imagine a scenario in which we could move forward with full confidence.

Read Official Announcement

Please find details on refunds, hotel and airline cancellations, exhibit and sponsor questions, and other information on this page. If you need additional support, please contact our customer service team at service@awwa.org.

General Questions

Will ACE20 be rescheduled to take place later this year?

Due to space and timing constraints, AWWA will not be rescheduling ACE20 for a later 2020 date. ACE21 will be held June 13–16, 2021, in San Diego, CA. Visit awwa.org/Events-Education for a full list of AWWA events.

Will attendee registrations be refunded?

Yes. Conference registrations will be automatically cancelled and refunded in full. This includes tickets for Pre-Conference Workshops, Water Industry Lunch, Public Officials Courses, Fuller Breakfast, Facility Tours and Golf Tournament. This process may take up to 45 days, and we appreciate your patience and understanding. If you have not received a refund as of May 26, please contact AWWA Customer Service at service@awwa.org.

Will exhibit booth fees and sponsorship fees be refunded?

The following options are available for your paid conference booth and/or sponsorship:

  • Option 1 – Credit your ACE20 booth payment to ACE21, scheduled to be held in San Diego, June 13–16, 2021.
  • Option 2 – Receive a full refund of your booth payment. Refunds will be issued in the method of the original payment (check, credit card, etc.).

Please email your selection to exhibitormail@awwa.org by Wednesday, April 22, 2020. If we do not hear from you, we will refund your booth payment.

How can I cancel my hotel room reservation?

If you made your hotel reservation through AWWA Housing (Par Avion), we will automatically cancel your hotel room and you will receive a cancellation confirmation from Par Avion. This process may take up to 10 business days. You will not be charged any fees for this cancellation. If you have questions about this or do not receive a cancellation confirmation from Par Avion, contact Par Avion directly at 866-364-9515.

I made my hotel reservations with the hotel directly or through a third-party site (e.g., Expedia, Travelocity)—what should I do?

You will need to cancel the reservation through the same method. AWWA is not responsible for any cancellation fees incurred for rooms booked outside of our established housing blocks and official housing partner Par Avion.

Will attendees and exhibitors be refunded for airline tickets or travel expenses?

Contact your airline to cancel your flight. Many airlines are offering concessions in light of travel concerns associated with COVID-19. AWWA is not responsible for airfare or travel expenses. We apologize for any inconvenience or challenges this may cause you.

I joined AWWA when registering for ACE20 to take advantage of the member rate for registration. Is my membership still valid?

Yes. Refunds generated due to event cancellation are limited to registration costs. Membership fees will not be reimbursed, and you will be able to keep the year-round member benefits.

What happens to my ACE20 exhibitor badges?

For individuals who are registered for ACE20 with a complimentary exhibitor badge, badges will not be transferred to ACE21. ACE20 with an exhibitor paid badge will be automatically refunded.

Has someone contact you about purchasing the ACE20 attendee or exhibitor list?

AWWA has been made aware of several "unofficial" companies contacting our exhibitors and sponsors by phone and email, to solicit business, attendee lists, hotel rooms, etc. If you are contacted by a company that doesn't seem legitimate, please forward the email to us with details so we are able to follow up. AWWA does not provide (or sell) our exhibitor lists or attendee lists to companies other than our official partners.

Exhibitor Questions

Will ACE21 booth selection for exhibitors still take place?

Yes. We will send information by email to the main exhibit contact for each company regarding an appointment for ACE21 booth assignment. The booth selection process will be administered remotely and will proceed according to exhibitor priority point order. If you have any questions, please contact Vanessa Pighetti at vpighetti@awwa.org.

What will happen to my priority points as a result of the ACE20 cancellation?

Current priority points will carry over for the ACE21 booth selection process. The companies that participated in the ACE20 Sneak Peek preplanning webinar on Feb. 20, 2020, will earn the point for participation.

Will exhibitors be refunded for services provided by official partners (Freeman, Freeman AV, OCCC, Lead Retrieval, CenterPlate, SmartCity)?

AWWA has reached out to our official service providers and they are aware we are cancelling the event. ACE20 exhibitors should work directly with their contracted vendors to resolve any questions related to refunds and contracted services. Contact details for official partners can be found in the Exhibitorzone.

My company purchased tables for the Water Industry Luncheon—what should I do?

If you would like to transfer your purchase to ACE21, please email exhibitormail@awwa.org by Wednesday, April 22, 2020. If we have not heard from you at that time, your table purchase will automatically be refunded.

Technical Content Questions

I had planned to attend ACE20 to meet my Continuing Education Units (CEUs) and/or Professional Development Hours (PDHs) requirement—what other options do I have?

AWWA has many opportunities that provide CEUs, including eLearning, webinars, future events and more. In addition, we are actively considering options for digital delivering of selected ACE20 content that will allow participants to earn additional CEUs. As information becomes available, updates will be provided at awwa.org/Events-Education. Learn more about CEU credits here.

ACE Online brings highlights from AWWA's 2019 Annual Conference & Exposition direct from Denver, Colorado to your personal computer! ACE Online includes more than 30 hours of professional session content including keynote presentations, technical sessions, H2Open Forum and more. Certificates of Completion are provided for possible continuing education credits. (Please check with your licensing agency regarding CE approval). ACE Online is free for AWWA members and ACE19 full-conference attendees.

I had planned to attend ACE20 as a presenter—are there other opportunities for my presentation content to be delivered through AWWA?

Yes, we have several options available:

  • Submit your paper to Journal AWWA by emailing journaleditor@awwa.org. Submission guidelines can be found here.
  • Submit your paper to Opflow by emailing opfloweditor@awwa.org. Submission guidelines can be found here.
  • Submit your paper for peer review to AWWA Water Science through the online submission form. Submission guidelines can be found here.
  • Update your abstract and submit it for ACE21. The call for abstracts will open in August.
  • Submit your abstract for another AWWA conference. Open AWWA calls for abstracts can be found here.

I submitted an abstract that was accepted—can I submit it to another organization?

Yes. Your abstract can be submitted to other organizations.

How can I have my presentation selected for digital delivery (webinar, eLearning, virtual event)?

Our technical staff will be working with the AWWA Technical and Educational Council (TEC) to finalize selected ACE20 program content for future digital delivery. As information becomes available, updates will be provided at awwa.org/Events-Education.

Who should I contact with additional questions?

For conference attendees, please contact service@awwa.org

For presenters, moderators and CEU credits, please contact educationservices@awwa.org

For exhibitors and sponsors, please contact exhibitormail@awwa.org

Additional Support

For conference attendees, please contact service@awwa.org

For presenters, moderators and CEU credits, please contact educationservices@awwa.org

For exhibitors and sponsors, please contact exhibitormail@awwa.org

ACE20 Platinum Sponsor

ACE20 Sponsors

Sensus
Badger Meter
Arcadis
Zenner
Jacobs
Kamstrup
American Cast Iron Pipe Company
Ductile Iron Pipe Research Association
Mueller Water Products
DN Tanks
GE Digital Energy
M.E. Simpson
UL