Call for Papers



Men and women at AWWA conference.

To participate in an AWWA conference, the first step is submitting an abstract to be considered for a presentation at the conference. There is no guarantee that the paper you submit will be chosen, but if your paper is well thought-out and pertinent to the subject matter of the conference, then your chances of being selected go up.

The Call for Abstracts form times out after 15 minutes.  Make sure to fill out the form and submit before the times out.  You will receive a confirmation email from us when your abstract is received. If you do not receive a confirmation email, please contact us at educationservices@awwa.org

View Open Calls for Abstracts and Submit

2017 Annual Conference & Exposition

The Call for Abstracts for ACE17, taking place in Philadelphia, Pennsylvania, June 11-14, 2017, is now Closed.

Individuals submitting an abstract for the Young Professionals (YP) or the University Forum category, please submit abstract by email to educationservices@awwa.org. The deadline for submitting your Young Professionals or University Forum abstracts is Thursday, October 13, 2016. 

YP and University Forum Call for Abstracts Flyer (PDF)

If you have any questions or concerns, please contact Education Services

additional information

All submissions must comply with the following guidelines. Failure to observe these requirements may result in submission errors or rejection of the abstract during the review process.

  1. AWWA encourages you to submit a signed copyright when submitting your abstracts.
    The AWWA Presenter Intro and Copyright Release Form (PDF) must contain all primary and co-author signature. This is a required form, if you have been selected to present.
  2. No duplicate submissions
    Abstracts with the same title and/or content submitted under different categories will not be permitted.
  3. Complete your submission by the deadline
    Abstracts received after the deadline will not be considered. Submit early to avoid heavy traffic at the deadline, which may cause errors that prevent successful submission of your abstract.
  4. Provide all required information
    The online submission form will be processed successfully only when data is provided in all fields marked “Required!”
  5. Comply with the abstract size limitation
    Abstract text may be no longer than 3,000 characters (including spaces). Note that word count functions of some word processing software packages undercount characters by treating multiple adjacent spaces as one character. To be sure your abstract complies, omit multiple spaces and/or reduce its character count slightly below the limit. The online submission form will not accept abstract text longer than the 3,000 character limit.
  6. Omit graphics, attachments, or other additional information
    Abstract submissions are limited to text only. The online submission form will accept only text in the Abstract field, and other submissions must comply with this requirement as well. No graphics, attachments or addenda will be considered.
  7. Student Qualification
    An individual enrolled in at least nine (9) credit hours or the number of hours required by the institution for full-time status at an accredited educational institution. Proof of enrollment may be required upon application and each renewal.
  8. Review submission confirmation messages
    The online submission form triggers a confirming screen message with submission status of either OK or ERROR and the submitted data. In addition, a confirming email with the same information is sent to the address entered on the form. If you have questions or problems with your submission, note the information in these messages and contact Education Services or call 303.347.6226 for assistance.

The conference planning committee will select submitted abstracts for oral presentations, poster sessions, workshops and special topic sessions. 

In addition to Professional Sessions, Special Topics Sessions are created by an independent facilitator. The facilitator organizes and plans the topic(s) and agenda for a Special Topic Session. Special Topic Sessions are 1.5 hours or 3 hours long.

As a Special Topic coordinator, you are required to obtain and submit these materials for your speakers:

In addition to Professional Sessions at conferences, Workshops are created by an independent facilitator. The facilitator organizes and plans the topic(s) and agenda the Workshop.
  • Workshops can either be a half day or a full day.
  • Registering for a workshop is at an additional cost to full-conference registration.
  • If your workshop has been accepted for a conference, AWWA will want to gather all the presentations being used for your workshop. Those presentations are called Workshop Materials. Once we gather all Workshop Materials, we will create a writeable PDF for all the attendees of your workshop. Note: Workshop Materials will not be included in the conference proceedings.

For uniformity, the scale will be from 1 to 5 with the best abstracts rated 5. A rough guideline as to what constitutes a particular score is:

5 -  A must-see for everyone and is a valuable abstract/presentation even for those that do not work in the particular area of study.
4 – A must-see for those that work in the same area.
3 – An average abstract/presentation that would hold the interest of those who work in the same area.
2 – A marginal abstract/presentation that would maintain the attention of only those that have vested interest in the particular work.
1 – A poorly constructed abstract/presentation that no one will want to see.

Rating considerations

Below are the detailed guidelines provided to those volunteers reviewing abstracts. Consideration is given to originality, work status, technical content, benefits and significance, and abstract quality. 

Quality of Abstract
  • What was the quality of work (good project design, appropriate applications, etc.)?
  • Does it fit with the conference theme (refer to the last page for the call-for-abstracts)?
  • The adequacy of an abstract is considered indicative of the quality of the final paper or poster and of the presentation at the conference.

Originality of Work
  • Is it a hot topic? Does it present new information? If not, was it presented in at a previous conference (okay but not great) or at a forum that would attract a different audience (minor)? The worst case is a literature review (no data).
  • Consider that the paper should deal with new concepts or novel applications of established concepts. It may describe substantial improvements of existing theories or present new data in support of extension of these theories. Comparative/supportive data should be included.

Usefulness of Work
  • Actual benefits and widespread applications should be reported. Is this an unusual case or typical of general applications?
  • Is the work useful to the water industry? Does it conclude anything new that otherwise would be ignored?
  • Consider if the abstract demonstrates concrete results with practical applications.

Presentation
  • Is it a sales pitch with no co-author who could speak to real-life pros/cons on the practical application of the technology/process/method (large negative impact)?
  • Is there a local connection to the conference site (positive impact)?
  • Is the presenter a dynamic speaker? Or a poor speaker?